We are Wales Millennium Centre - Fire for the Imagination
Role Title: Executive Assistant to Chief Commercial Officer
Salary: £26,818 - £28,231 per annum
Hours of Work:35 hours per week
Type of Contract:Permanent
Closing Date: 25 September 2024
Interview Date: TBC
WMC is a home for the arts in Wales, and a cauldron of creativity for the nation. We fire imaginations by curating world-class, critically acclaimed touring productions, from musical theatre and comedy to dance, cabaret and an international festival. We kindle emerging talents with fresh, provocative, and popular pieces of our own, rooted in Welsh culture. And we ignite a passion for the arts in young people with life-changing learning experiences and chances to shine in the spotlight.
About WMC/Our Department:
Our Chief Commercial Officer joined in April this year and is building a team to deliver our Commercial strategy, not only driving revenues in our commercial activities, developing and delivering world class marketing and communications but owning our fundraising and philanthropic plans.This is a great opportunity to join a team that is reinvigorating the WMC brand and services provided in this iconic Welsh venue.
About the Role and Responsibilities:
Reporting to our Chief Commercial Officer (CCO), you will support them to drive the Commercial and brand strategies to achieve the WMC’ strategic vision.
You will be providing comprehensive planning, organisational and administrative support to our CCO.You will co-ordinate and prepare for meetings, take minutes and actions and facilitate those actions through to completion, this will involve building great relationships within WMC as well as key external partners.
You will create, prepare and write reports, presentations, build dashboards for a range of stakeholders. You will have the opportunity to assist our CCO with researching or managing specific projects which support the achievement of the Commercial strategy or other element of the WMC’s strategic vision.
This role may be performed on a hybrid basis following completion of probation.
Your role may be subject to a DBS check.
Key Requirements:
- Ideally, you will have experience of supporting at Executive Director level in a similar role, however, if you have demonstrated highly effective planning, organisation and administrative skills in previous roles, this may be the opportunity for you.
- You will have strong working knowledge of Microsoft 365 including Outlook, Sharepoint, Word, Excel and PowerPoint with a general aptitude to learn not only systems but to absorb information to support a range of activities.
- Good levels of literacy and numeracy are required to research or create reports, presentations, briefing papers, dashboards with high levels of attention to detail.
- You will have demonstrated in previous role the ability to working to tight deadlines, managing and prioritising conflicting tasks; responding flexibly to requests.
- You will be proactive and take accountability for driving through actions and plans, adapting to the needs of the CCO and your colleagues.
- You will have demonstrable experience of working with sensitive or confidential information, dealing with all matters in a professional manner.
- The ability to speak Welsh would be an advantage.
What’s in it for you?
- 25 days of annual leave plus bank holiday, based on a 35-hour week, pro rata for part time.
- Enhanced pension scheme
- Enhanced maternity, paternity, adoption, and shared parental leave (subject to length of service)
- Health cash plan: receive money towards dental and optical care, complimentary treatments such as chiropractic, osteopathic and acupuncture treatments.
- Medical Assistance membership which includes remote access to GP, counselling, and physiotherapy sessions
- Employee assistance programmes which include access to support services for legal, financial, and family concerns
- Life assurance of 4x annual salary.
- Opportunity to apply for tickets to productions
- CLWB – Our employee social group
- NEWID – our Equality, Diversity, and Inclusion networking group who meet monthly to discuss new ideas and training opportunities to improve all aspects of employment at WMC.
- Free access to learn Welsh online
- £5 all-day parking available on working and non-working days.
- 35-hour working week including a flexitime policy to assist with varying start and finish times around personal commitments (and operational needs
At Wales Millennium Centre, our commitment to diversity and inclusion goes beyond words; it is a fundamental aspect that guides our actions. Adhering to the principles outlined in Section 158 of the Equality Act 2010, we actively embrace positive action in our recruitment and selection processes. Recognising the underrepresentation of specific groups, particularly individuals with disabilities, and those from Black, Asian, and ethnically diverse backgrounds, within our workforce, we have implemented proactive measures to address this disparity.
Through our positive action approach, applicants of our advertised roles from these underrepresented groups, meeting the minimum criteria detailed in the role profile, will be shortlisted for interview selection. Our commitment extends beyond meeting legal obligations; we aspire to cultivate a workplace that authentically embraces the rich diversity of our global society.
